Grades

Overview

The Grades module is a core component of the SDM ERP system dedicated to managing Grades records. It exists to digitize, organize, and streamline the administration of Grades, ensuring that the educational institution can securely track, manage, and retrieve this data efficiently.

Business Use Case

Manual tracking of Grades leads to data fragmentation, inconsistencies, and administrative bottlenecks. This module provides a single source of truth, automating related workflows, ensuring data integrity, and significantly reducing administrative overhead. As part of the Masters suite, data managed here integrates seamlessly with the core ERP database and often feeds directly into financial calculations, academic tracking, and global reporting, depending on institutional workflows.

Who uses it?

System Administrators

For global configuration and overarching management.

Authorized Staff & Management

For day-to-day data entry, monitoring, and reporting.

Navigation

Follow these steps to reach the Grades module from anywhere in the system: ---

TIP

QUICK ACCESS
You can also use the global search shortcut `Cmd` + `K` and type "Grades" to jump directly to this page.

1

Open the Masters menu

Navigate to Masters in the main sidebar.

2

Go to specific section

Click on Grades to expand the section.

3

Access Operations

Select the specific operation to open the dashboard.

Features

Centralized Grades Management

Provides a single source of truth for all Grades records.

Data Integrations

Seamlessly feeds into academic tracking and global reporting.

Workflow Automation

Digitizes related workflows to ensure data integrity and reduce administrative overhead.

Grades Form

FIELD	TYPE	REQUIRED	DESCRIPTION
Rank	Number	Yes	Configuration input for Rank
Title	Text	Yes	Configuration input for Title
Location	Text	Yes	Configuration input for Location
Floor	Text	Yes	Configuration input for Floor
Period Duration	Number	Yes	Configuration input for Period Duration
Break After Period	Text	Yes	Configuration input for Break After Period
Books	Text	Yes	Configuration input for Books
Grade Type	Dropdown	Yes	Configuration input for Grade Type
Periods Configuration	Group	Yes	Defines the number of periods and day mappings for the grade.
Subjects Configuration	Group	Yes	Specifies core subjects and session allocations for the grade.

Financial Impact (Grade Student Fees)

When creating or managing a Grade, it directly impacts the Grade Student Fees structure. The system relies on the Grade configuration to determine the default tuition fees, mandatory resource fees, and other financial obligations for any student enrolled in this specific Grade. Important Considerations for Grade Student Fees:

Fee Assignment: Once a Grade is created, you must define its specific fee structures (e.g., Tuition, Resources, Uniforms) in the Grade Student Fees module.
Student Billing Automation: When a student is enrolled in or promoted to this Grade, their financial billing profile is automatically calculated and generated based on the configured Grade Student Fees.
Modifications & Updates: Modifying a Grade (especially its Type or Structure) can have downstream effects on student billing records. Always ensure that the associated fee structures in the Grade Student Fees module are updated accordingly.

Permissions

Only administrators holding the core system admin role or having specific permissions can manage this module:

grades.index

Allows viewing the Grades list.

grades.create

Allows creating new Grades records.

grades.edit

Allows updating Grades records.

grades.destroy

Allows deleting Grades records.

FAQ

Can I restore a deleted Grades record?

Who can access this module?

Notes

**Data Integrity**: Always double-check required fields before saving to prevent reporting errors later.

**Regular Audits**: Periodically review Grades records to archive or disable obsolete data.

**Consistent Naming**: Use standardized naming conventions when entering text fields to ensure clean reports.