SDM

Student Records

Overview

The Student Records module is a core component of the SDM ERP system dedicated to managing Student Records records. It exists to digitize, organize, and streamline the administration of Student Records, ensuring that the educational institution can securely track, manage, and retrieve this data efficiently.

Business Use Case

Manual tracking of Student Records leads to data fragmentation, inconsistencies, and administrative bottlenecks. This module provides a single source of truth, automating related workflows, ensuring data integrity, and significantly reducing administrative overhead. As part of the Clinic suite, data managed here integrates seamlessly with the core ERP database and often feeds directly into financial calculations, academic tracking, and global reporting, depending on institutional workflows.

Who uses it?

System Administrators

For global configuration and overarching management.

Authorized Staff & Management

For day-to-day data entry, monitoring, and reporting.

Navigation

Follow these steps to reach the Student Records module from anywhere in the system: ---

TIP

QUICK ACCESS
You can also use the global search shortcut `Cmd` + `K` and type "Student Records" to jump directly to this page.

1
Open the Clinic menu

Navigate to Clinic in the main sidebar.

2
Go to specific section

Click on Student Records to expand the section.

3
Access Operations

Select the specific operation to open the dashboard.

Features

Centralized Student Records Management

Provides a single source of truth for all Student Records records.

Data Integrations

Seamlessly feeds into academic tracking and global reporting.

Workflow Automation

Digitizes related workflows to ensure data integrity and reduce administrative overhead.

Student Records Form

FIELD TYPE REQUIRED DESCRIPTION
Date Text Yes Configuration input for Date
Time In Text Yes Configuration input for Time In
Time Out Text Yes Configuration input for Time Out
Temperature Number Yes Configuration input for Temperature
Signs Symptoms Text Yes Configuration input for Signs Symptoms
Injury Site Text Yes Configuration input for Injury Site
Referral Text Yes Configuration input for Referral
Inform Parents Text Yes Configuration input for Inform Parents
Student Id Text Yes Configuration input for Student Id
Injury Type Id Text Yes Configuration input for Injury Type Id
Closure Status Text Yes Configuration input for Closure Status
Analysis Text Yes Configuration input for Analysis
Treatment Text Yes Configuration input for Treatment
Notes Text Yes Configuration input for Notes
Medication Administration Text Yes Configuration input for Medication Administration

Permissions

Only administrators holding the core system admin role or having specific permissions can manage this module:

student-records.index

Allows viewing the Student Records list.

student-records.create

Allows creating new Student Records records.

student-records.edit

Allows updating Student Records records.

student-records.destroy

Allows deleting Student Records records.

FAQ

Can I restore a deleted Student Records record?

Who can access this module?

Notes

**Data Integrity**: Always double-check required fields before saving to prevent reporting errors later.

**Regular Audits**: Periodically review Student Records records to archive or disable obsolete data.

**Consistent Naming**: Use standardized naming conventions when entering text fields to ensure clean reports.